Top 10 Benefits of Document Scanning
Many of Ireland’s businesses still have processes and functions in place that are reliant on paper records.
With solutions like document scanning from Box-It Ireland, we can turn large amounts of physical documents into easy to access digital versions.
In this article we will uncover the top 10 reasons why you should consider implementing document scanning into your workplace strategy:
The Benefits
- Clear your Office Space
Bulk scanning services digitalise your paper documents and archive boxes, clearing your workplace of clutter and eliminating disorganisation.
2. Increase Confidentiality and Security
Document scanning increases the privacy and security of your confidential documents. This blocks unauthorised individuals from gaining access to your sensitive information.
3. Minimise Document Retrieval Costs
Ongoing retrieval costs are significantly lowered by document scanning as and when you retrieve them.
4. Enable Quick and Easy Disaster Recovery
Document scanning reduces the risk of losing your crucial documents. Our scanning services create an electronic ‘backup’ copy which can be stored in the cloud for quick and simple recovery.
5. Gain Searchable Documents
Once the document scanning process is completed, they can then be indexed for an organised and streamlined retrieval in the future. Additionally, all text in your documents can be converted to a searchable format. This saves you the time and worry of sorting through endless piles of paperwork to find that specific document that you archived and misplaced.
6. Lower Costs
Document scanning is a more cost-effective solution than storing physical documents. Your business will also be able to save on processing costs as there will no longer be a need to pay employees to retrieve or refile a physical file.
7. No Re-filing
Refiling is where a file is returned to its original location. Because digital documents are not removed from a document management system and are only able to be downloaded and viewed by authorised users, re-filing is no longer needed.
8. Greater Time Efficiency
Digitising your documents enables ease of access in finding and viewing particular documents, greatly improving efficiency and optimising your schedule so you can focus on priority tasks.
9. Recovering Lost Information
Document scanning allows incorrectly refiled documents to reappear so that they can be filed correctly.
10. Collaborate Efficiently
The process of document scanning creates an environment which is easier for collaboration. Printing and photocopying documents is time consuming and expensive, but digitising your documents enables multiple users to view the same document simultaneously.
Box-It Ireland provide comprehensive document scanning solutions and digital document management services which are individually tailored to fit your organisation’s needs.
Discover the benefits of document scanning today by getting in touch with our friendly professionals via our contact form, or call us on 04141 41495 for ROI or 02879 633298 for NI.